Preservation Period of Postal Records

10:18 AM


     POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT
SL
NO
DESCRIPTION OF FORM
FORM NO
PERIOD OF
PRESERVATION
1
H.O. Summery
ACG 1
3 Years
2
H.O. Cash Book
ACG 4
3 Years
3
Treasury Voucher
ACG 14
3 Years
4
Treasury Receipt
ACG 13
3 Years
5
Sub Office Account
PA 17(A)
3 Years
6
Treasury Cash Book
ACG 2
10 Years
7
Treasury Passbook
ACG 8
10 Years
8
S.O. Summery
ACG 3
18 Months
9
B.O. Summery
ACG 3A
18 Months
10
S.O. Daily Account
ACG 22
18 Months
11
S.O. Slip
PA 3
18 Months
12
Remittance Advice & Acknowledgement
ACG 15
18 Months
13
B.O. Daily Account
ACG 22
2 Years
14
B.O. Slip
PA 5
2 Years
15
General Receipt Book
ACG 67
5 Years
3) POSTAL ORDER DEPARTMENT
1
List and Journals of IPO Sold
18 Months
2
Register of IPOs & BPOs in stock
18 Months
3
List of IPOs & BPOs Paid
18 Months
4)MONEY ORDER DEPARTMENT
1
Book of MO Receipts
MO 1
2Years
2
Journal of MOs issued
MO 2
18 Months
3
Register of MOs Received for Payment
MO 3
18 Months
4
Journal of MOs Paid
MO 4(s)
18 Months
5
Compilation of MOs Paid
MO 20/23
18 Months
6
Compilation of daily totals of MOs issued
MO 22
18 Months
7
TMO Advice
MO 21
18 Months
8
TMOs Received and conformations
18 Months
9
Postman’s Book
MS 27
18 Months
10
Files of cases containing Paid MOs Received from
Audit Office
Files
1 year
10
Files of cases containing Paid MOs Received from
Audit Office
Paid MOs
2 Years
11
List Of MOs Presented in bulk for Booking
6 Months
12
Records relating to Inward and out ward Foreign
MOs in Exchange Office
3 Years


4) Registration and Parcel Department
SL
NO
DESCRIPTION OF FORM
FORM NO
PERIOD OF
PRESERVATION
1
Register and Parcel Lists Received and Dispatched
2 Years
2
All other record Except above of Registration and
Parcel Department And Mail Department
1 Years
3
Speed Post Department
6 Months
5) Sorting, Delivery, Deposit and Misc. Department
1
Correspondence Register
3 Years
2
Deposit Account
ACG 45
18 Months
3
Letter Postage Account
ACG 44
18 Months
4
Register of Post Box Holders
M 23
3 Years
5
Book of Postmarks
MS 19
18 months
6
Postmaster’s Order Book
Ms 1
3 Years
7
Monthly Statistical Register
3 Years
8
Monthly Statistical Abstract
MS 14
3 Years
9
Record Relating to Identity cards
18 months (after
validity of cards)
10
Nominal Roll
MS 12
10 Years
11
Attendance Register
MS 37
5 Years
12
Enumeration Returns
MS 6
2 Years
13
Post Office Order Book
Permanent
14
Telegram “A” Message
2 months
15
Traffic Book of Telegrams
3 Years

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