POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT
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SL
NO
|
DESCRIPTION OF FORM
|
FORM NO
|
PERIOD OF
PRESERVATION
| |
1
|
H.O. Summery
|
ACG 1
|
3 Years
| |
2
|
H.O. Cash Book
|
ACG 4
|
3 Years
| |
3
|
Treasury Voucher
|
ACG 14
|
3 Years
| |
4
|
Treasury Receipt
|
ACG 13
|
3 Years
| |
5
|
Sub Office Account
|
PA 17(A)
|
3 Years
| |
6
|
Treasury Cash Book
|
ACG 2
|
10 Years
| |
7
|
Treasury Passbook
|
ACG 8
|
10 Years
| |
8
|
S.O. Summery
|
ACG 3
|
18 Months
| |
9
|
B.O. Summery
|
ACG 3A
|
18 Months
| |
10
|
S.O. Daily Account
|
ACG 22
|
18 Months
| |
11
|
S.O. Slip
|
PA 3
|
18 Months
| |
12
|
Remittance Advice & Acknowledgement
|
ACG 15
|
18 Months
| |
13
|
B.O. Daily Account
|
ACG 22
|
2 Years
| |
14
|
B.O. Slip
|
PA 5
|
2 Years
| |
15
|
General Receipt Book
|
ACG 67
|
5 Years
| |
1
|
List and Journals of IPO Sold
|
18 Months
| ||
2
|
Register of IPOs & BPOs in stock
|
18 Months
| ||
3
|
List of IPOs & BPOs Paid
|
18 Months
| ||
4)MONEY ORDER DEPARTMENT
| ||||
1
|
Book of MO Receipts
|
MO 1
|
2Years
| |
2
|
Journal of MOs issued
|
MO 2
|
18 Months
| |
3
|
Register of MOs Received for Payment
|
MO 3
|
18 Months
| |
4
|
Journal of MOs Paid
|
MO 4(s)
|
18 Months
| |
5
|
Compilation of MOs Paid
|
MO 20/23
|
18 Months
| |
6
|
Compilation of daily totals of MOs issued
|
MO 22
|
18 Months
| |
7
|
TMO Advice
|
MO 21
|
18 Months
| |
8
|
TMOs Received and conformations
|
18 Months
| ||
9
|
Postman’s Book
|
MS 27
|
18 Months
| |
10
|
Files of cases containing Paid MOs Received from
Audit Office
|
Files
|
1 year
| |
10
|
Files of cases containing Paid MOs Received from
Audit Office
|
Paid MOs
|
2 Years
| |
11
|
List Of MOs Presented in bulk for Booking
|
6 Months
| ||
12
|
Records relating to Inward and out ward Foreign
MOs in Exchange Office
|
3 Years
| ||
4) Registration and Parcel Department
| |||
SL
NO
|
DESCRIPTION OF FORM
|
FORM NO
|
PERIOD OF
PRESERVATION
|
1
|
Register and Parcel Lists Received and Dispatched
|
2 Years
| |
2
|
All other record Except above of Registration and
Parcel Department And Mail Department
|
1 Years
| |
3
|
Speed Post Department
|
6 Months
| |
5) Sorting, Delivery, Deposit and Misc. Department
| |||
1
|
Correspondence Register
|
3 Years
| |
2
|
Deposit Account
|
ACG 45
|
18 Months
|
3
|
Letter Postage Account
|
ACG 44
|
18 Months
|
4
|
Register of Post Box Holders
|
M 23
|
3 Years
|
5
|
Book of Postmarks
|
MS 19
|
18 months
|
6
|
Postmaster’s Order Book
|
Ms 1
|
3 Years
|
7
|
Monthly Statistical Register
|
3 Years
| |
8
|
Monthly Statistical Abstract
|
MS 14
|
3 Years
|
9
|
Record Relating to Identity cards
|
18 months (after
validity of cards)
| |
10
|
Nominal Roll
|
MS 12
|
10 Years
|
11
|
Attendance Register
|
MS 37
|
5 Years
|
12
|
Enumeration Returns
|
MS 6
|
2 Years
|
13
|
Post Office Order Book
|
Permanent
| |
14
|
Telegram “A” Message
|
2 months
| |
15
|
Traffic Book of Telegrams
|
3 Years
| |
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